Inviting Players to a Topic

Note: This feature is available on the Admin Dashboard to Project Owners, Project Administrators, and Project Moderators.

Invite Players to a Topic to give them access to its content. This is particularly important for a private Topic, which can only be accessed by selected Players.

Before you begin:

• The Player must have an existing Gametize account.
• The Player must already be in the Project before you can invite them to a Topic.

There are 2 ways to invite Players to a Topic: 

• Invite Multiple Players via Bulk Actions
• Invite Multiple Players via Excel Upload

To invite multiple Players via Bulk Actions:

You can use this option to invite a single Player to the selected Topic. 

1. Select the Project and Topic to which you want to invite Players.
2. Go to Topic Tools. 
3. Select “Player Manager (Topic)". You will see a list of Players who are currently in the Topic. 
4. Select "Add Players" in the upper-right corner.
5. Select the "Select From List" tab.

6. Select the Players you want to invite.

   1. Search by Player name or email address. 
   2. Select individual Players using the checkboxes. 
   3. Use the checkbox in the header row to select all displayed Players.
7. Choose whether to send an email notification to the selected Players.
8. Select "Next", review your selection, and follow the on-screen instructions to confirm the invitation.

To invite multiple Players via Excel Upload:

1. Select the Project and Topic to which you want to invite Players.
2. Go to Topic Tools. 
3. Select “Player Manager (Topic)". You will see a list of Players who are currently in the Topic. 
4. Select "Add Players" in the upper-right corner.
5. Select the "Upload Excel File" tab.

6. Create an Excel file that meets the following requirements:

   1. 1st column: Enter the Players’ email addresses
   2. Use only one worksheet.
   3. Do not include hidden worksheets.
   4. Do not include column headers.
   5. Save the file as an Excel Workbook in .xlsx format.
7. Select "Select A File", then choose the Excel file from your device. 
8. Choose whether to send an email notification to the selected Players. 
9. Select "Upload" to invite the Players.

Related Articles

• Removing Players from a Topic
• Removing Multiple Players from a Project